Top providers of Architectural CAD drafting services like The AEC Associates constantly deal with tons of records, often causing chaos and confusion among the ranks. If one doesn’t have a good record keeping policy in place, it becomes virtually impossible to decide which records to keep and for how long, and which ones to discard and when;There is every chance that Architectural CAD drafting services company could get lost in a maze of records that are unmanageable and sometimes even unusable.
Countless computer files and paper records/ drawings are produced by the building industry professionals. An organization must decide how to manage these drawings and other records efficiently during the course of a project and after the project is over. The million dollar question is why should you keep these records anyway? These records take so much of your time and resources, wouldn’t you want to do away with them?
Record keeping assumes great significance for Architectural drafting services agencies for several reasons in the short term and in the long term;some of these reasons are discussed below.
- Legal protection
No organization wants to lose sleep or money over unnecessary law suits. Different countries have different laws regarding the time frame in which an action may be taken after the commissioning stage of a building. This period usually ranges between a period of up to 5 and 15 years.It’s imperative to possess all the required drawings and records in place to be able to keep a track of the building’s performance and stay clear of any problems.
- Efficient service to the clients
You don’t end your association with your client once the project is over. They often need your services later for various reasons. You can provide efficient services only if you have the earlier drawings and other details readily available. They might want to make alterations or additions in their building some time in future or may need your assistance in proper maintenance of the facility. It would be easy to take up such jobs if previous records are readily available and no measurement and redrawing work is necessary.
- For future projects
Architectural CAD drafting services providers need to undertake a lot of research work for new projects,which takes up valuable man hours. Availability of drawings and other relevant records from similar projects could save the organization valuable time and effort. This makes a sound record keeping policy very important.
Reputed companies providing Architectural CAD drafting services always choose to have a sound record keeping policy based on expert advice and past experience in place since maintaining records without having a good policy is inviting trouble. You would be lost in a maze of irretrievable records in such a scenario.